While Business Finance Assistant offers suggestions for categorising transactions, there may be instances where you need to manually edit a transaction for accuracy. By taking the time to re-categorise transactions, you help Business Finance Assistant learn from your inputs, improving future automation. Follow these steps to correct an incorrectly categorised transaction:
1. Locating the Transaction:
- Navigate to your Bank Transactions page to find the transaction requiring correction.
2. Initiating Edit:
- Identify the transaction and click 'Edit' on the transaction line.
- Select the category to change it.
- Click the 'Customer/Supplier' information to edit it.
3. Selecting Multiple Transactions to Edit Simultaneously:
- Tick the checkbox alongside the transaction(s) that require editing.
- This indicates which transactions you intend to modify.
- All selected transactions will be updated at the same time.
4. Accessing Editing Options:
- Click on 'Actions'
- Choose 'Clear selected transaction' from the Actions menu.
- This action clears the current categorisation, allowing you to input the correct details.
- Alternatively, press 'split/attach' on the transaction line to expand the view
- Remove any attached document(s) by pressing the X:
6. Editing Transaction Details:
- Enter the appropriate 'Customer/Supplier', 'Category', and 'VAT' information based on the transaction.
- Use the 'Split/Attach' option to apply different categories or VAT rates to different parts of the transaction.
7. Splitting Transactions:
- To split a transaction, enter the details for each part and press 'Split Category/VAT'.
- Manually deduct the split amount from the total transaction value to account for the split.
8. Finalising Changes:
- Once all necessary edits are made, click 'Done' to save the changes.
- Confirm the changes by pressing 'Confirm'.
Note: If expenses or invoices are stored in Business Finance Assistant, you can match the transaction to an existing expense or invoice by pressing the 'Match/Attach document' button instead of categorising the transaction. This ensures accurate record-keeping and updates the status of expenses/invoices to 'paid'.
By following these steps, you can effectively correct incorrectly categorised transactions in Business Finance Assistant, ensuring accurate financial records and improving automation for future transactions.
For further information, please see: Matching documentary evidence to bank transactions